👀 Overview

A task is a unit of work-to-be-done. Each Project is composed of tasks. We use Asana to track our tasks. Tasks for all projects are consolidated onto the Big Board to be assigned and scheduled. We have a very specific way we do our tasks which is vital for the smooth functioning of the company.

🏅 Principles

• Clarity. Tasks need to be complete and detailed before they can be executed.
• Accountability. Tasks represent some kind of outcome that we are trying to deliver for a client. When someone is assigned to a task they are the ones “on the hook” to deliver that outcome, whatever it takes.

📏 Rules

✅ Tasks Should…

• Be written by a Project Manager in conjunction with a Strategist, Solutions Architect, or other team member
• Follow our standard format
• Stay assigned to one person for their whole lifecycle
• Use a due date representing our promised delivery date for the work

🚫 Tasks Should Not…

• Represent more than 8 hours of work
• Have a “rolling” due date

Task Anatomy

We use a standardized set of information per task. Most of this is set in an Asana custom field, while some is set as a sub-task or part of the Asana description.

Standard Cantilever Task Fields

<aside> ☝ You can easily create tasks in our style by using the “Cantilever Style Task” template on the Big Board project.

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